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MATARIKI FORESTRY GROUP AND RAYONIER NEW ZEALAND LIMITED PRIVACY POLICY

Effective from 15 December 2023.

Introduction

We value your privacy and we make it a point not to ask for personally identifying information that we don't really need.

Matariki Forests and its related entities, Matariki Forests Trading Limited and Rayonier New Zealand Limited (“RMF”, “we”, “us” or “our”) understands the importance of keeping your personal information secure and private. We will handle all personal information that you have provided to us in accordance with this Privacy Policy and the New Zealand Privacy Act 2020. Additionally, as a subsidiary of NYSE listed Rayonier Inc (www.rayonier.com) we are bound by the provisions of the Rayonier Inc Privacy Policy[1]

This Privacy Policy sets out our and your rights and obligations in relation to personal information that you may provide, either when using the RMF website available at www.matarikiforests.co.nz or the RMF online induction system (individually or together “our Sites”) or in the course of our normal business activities[2].

Please read this Privacy Policy carefully.  

Types of personal information we collect

We collect personal information from you.  This may include your:

  • name
  • contact information
  • location
  • correspondence with us

We may automatically collect the following information about your use of our Sites through cookies, web beacons, and other technologies: your domain name; your browser type and operating system; web pages you view; links you click; your IP address; the length of time you visit our Sites and or use our Services; the referring URL, or the webpage that led you to our Sites; and our access time, browser type, domain name, IP address and page views.

Log Files

Log files contain information that is made available by your web browser. This information, which is not personally identifying, is stored on our web server. It includes your browser type, language preference, referring site and the date and time of every page request. We collect this information to: understand how our website is used, be able to generate reports on the usage of our website, help with website administration, analyze user activities on our Sites, and collect information about our user base in general. We do not link the information contained in these log files to personally identifying information.

Cookies and Web Beacons

A cookie is a small text file that a website stores on your computer. It contains information that your browser provides to the website each time you return. They are used for record keeping purposes and so that information which you previously provided can be retrieved to facilitate your use of our Sites. A web beacon is a graphical image that serves to monitor your interaction with a website. We use web beacons, along with cookies and log files, to provide us with analytical information that we can use to improve website performance and user experience in general. We do not link this information to personally identifying information.  

Managing Cookies

If you do not wish to enable cookies, you can adjust your browser settings before visiting our Sites and turn off cookies for it or our third party advertisers. However, disabling cookies may affect how our Sites and those of our advertising partners will function for you.  

Purpose of collecting Personal Information

We collect your personal information in order to:

  • manage our recruitment practices;
  • induct contractors and other parties;
  • allow contractors and members of the public to access our properties; and
  •  respond to queries by members of the public via our web site.

Disclosure of Personal Information

We do not sell, rent, or otherwise make available any personal information to third parties. However, for the purpose of providing services to you and safely and efficiently operating our business, personal information may, as required, be transferred to, or handled by:

  • Firstly, relevant RMF field staff, security contractors and first responders if appropriate, in order to ensure safety of visitors and contractors whilst on our estates, along with the protection of property and plant and equipment.
  • Secondly, credit reference agencies or other credit providers;
  • And thirdly, government and regulatory authorities.

If you choose not to provide the information sought, we may be unable to assist you with your inquiry.

Storage and Retention of Personal information

We are committed to keeping personal information secure. We will take all reasonable steps to ensure that the personal information provided by you is protected from misuse and loss, and from unauthorised access, modification, or disclosure. Once your personal information is no longer needed for the purpose it was collected, we will take all reasonable steps to delete or destroy it.

Access and Correction of your personal information

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong.

Disclosure to overseas recipients

We may disclose your Personal Information to service providers who are located outside of the country where you are based, such as cloud storage providers. Our service providers are located overseas,currently in Australia. RMF employee personal information is also stored with and may be accessed by our parent company, Rayonier Inc in the USA.

We will ensure that personal information transferred overseas from the country where you are based is protected in accordance with this Privacy Policy and the Privacy Act.

Third party terms

Our Sites may contain third party links leading to other websites that are not managed by us and which may not follow the same privacy policies that we adopt. Where you click on a link you understand that you will commence dealing with a third party that we are unable to control. Your dealing when on that linked site will be subject to the terms that the owner of that site wishes to offer. We recommend that you check any relevant privacy policies before providing your personal information to any third party.

Changes to Privacy Policy

This Privacy Policy was last updated December 2023. We may update this Privacy Policy from time to time, and if we do, we will post the updated policy on our Site. The date it was last updated is set out below. If you do not accept the contents of this Privacy Policy, please do not provide us with your personal information.

Contact us

If you have any queries about this Privacy Policy, would like to access or correct your Personal Information, or if you have a question or complaint about how we handle your Personal Information, please email our Privacy Officer at: nzprivacy@rayonier.com

Our registered office is at Level 1, 8 Mahuhu Crescent, Downtown Auckland.

Our postal address is PO Box 9283, Newmarket 1149, AUCKLAND.

Complaints

If you are making a complaint, we may request additional details from you and may need to engage or consult with other parties in order to investigate and deal with your complaint. We will investigate your queries and privacy complaints within a reasonable period of time, depending on the difficulty of your complaint. We will notify you of the outcome of the investigation.

More information

For information about New Zealand’s Privacy Act 2020 and how it protects the personal information of individuals in New Zealand, please visit: www.privacy.org.nz.