MATARIKI FORESTRY GROUP AND RAYONIER NEW ZEALAND LIMITED PRIVACY POLICY

We may modify or amend this Privacy Policy from time to time by posting an updated version on our website (at www.matarikiforests.co.nz (Website). By continuing to use the Website you consent to any such modifications or amendments.

This Privacy Policy explains:

• how we collect personal information;
• the kind of personal information we collect;
• how we use, and may share, your personal information;
• how we use cookies;
• responsibility for personal information collected through linked third party websites;
• how you can access and/or request amendment to your personal information;
• how long we hold personal information; and
• who you can contact for further information.

How we collect personal information

We collect personal information about you by the following means:

• when you enquire about, or request, any of our services;
• when you enquire about and/or apply for job vacancies;
• when you enquire about and/or apply for rights of access to, or entry onto, any land owned, controlled or managed by us;
• when you contact us for any other purpose;
• when we otherwise provide information or services to you;
• when you are involved in any documented accidents or incidents on land owned, controlled or managed by us;
• when, as a contractor or employee of a contractor undertaking any form of work on land owned, controlled or managed by us, you or your employer, as applicable makes personal information available to us including but not limited to:
  
  
  • your training records; and
  • your drug and alcohol testing results.

The kind of personal information we collect

We collect the personal information you give or, if applicable, your employer gives, us or that you authorise others to provide to us (which may include your name, date of birth, mobile number, address and email address, and in the case of information from your employer, may include training records, drug and alcohol testing results and other information relevant to the work you will be undertaking on land owned, controlled or managed by us).

We may also keep a record of communications we have with you, information we obtain in the course of responding to your enquiries or requests, and in providing services to you and any information that you acquire from us.

How we use, and may share, your personal information

We use your personal information for the following purposes (as applicable):

• to provide you with any information about our services you have enquired about or which we think may be of interest to you;
• to assess your application to work for or with us;
• to assess your application for a right of access to, or entry onto, any land owned, controlled or managed by us;
• to reply to your enquiries or requests;
• to comply with relevant laws and any other purposes permitted by law;
• for our administrative purposes;
• for any specific purpose which we notify you of at the time your personal information is collected;
• to assist us to better understand levels of work force competency and training in relation to documented work place accidents or incidents on land owned, controlled or managed by us; and
• to assist us with the management of security on land owned, controlled or managed by us.

We may disclose personal information (including your identity):

• to our suppliers, contractors and other third parties to the extent reasonably required to provide you with our services or the information you have requested, or for our business or administrative purposes (which may include, without limit, confirming your compliance with any applicable terms relating to our services and addressing any non-compliance with those terms);
• if you are caught trespassing on land owned, controlled or managed by us, to other land owners or managers, or to relevant authorities;
  to any of our affiliates and related entities;
• if we are requested to do so in the course of legal proceedings or other investigation;
• with your authorization; or
• where we are otherwise permitted to do so by applicable law.

How we use cookies

When you access our Website, we may use “cookies” which will collect your personal information. A cookie is a small data file that the Website sends to your browser, which may then store it on your system for later retrieval by the Website. The purpose of a cookie is to collect session information to provide you with access to tailored information and services on the Website, and to serve you better when you return to it.

You may, using the browser settings on your device, set your device to accept all cookies; to notify you when a cookie is issued or deleted; or to not receive cookies at any time.

Information supplied by cookies and session information can help us to analyze the profile of the Website’s visitors and help us to provide you with a better user experience.

Responsibility for personal information collect through linked third party websites

The Website, any news updates or other communications we have with you may contain links to third party websites. Unless expressly stated otherwise, these websites have not been developed by us and are not controlled by us. They are provided for your convenience only, and do not imply that we check, endorse, approve or agree with the privacy practices of the third party websites linked to. We encourage you to be aware when you leave our Website and to read the privacy statements of each and every website you visit.

More information about our Website, and the terms of use applicable to it, can be found at www.matarikiforests.co.nz

How you can access/amend your personal information

To access the personal information being held by us, or to request a copy, or to request a correction to that information, please contact the privacy officer at nzprivacy@rayonier.com.

If you request access to, or a copy of, your personal information, if the information is readily retrievable, then subject to any lawful grounds for withholding, we will provide you with a copy of the personal information we keep about you. If you request a correction and we agree that your personal information needs correcting, we will do so. If we do not correct your information, your correction request will be kept with your personal information that we hold.

How long we hold personal information

We will keep your personal information for only as long as required for the purposes for which it was collected.

Who you can contact for further information

If you have any queries about this Privacy Policy or personal information we have collected, please contact:

Postal Address: PO Box 9283, Newmarket, Auckland 1149

Email Address: nzprivacy@rayonier.com